The Federal Tax Service is authorized to keep the Register of acts of civil status

Since January 1, 2018 all acts of civil status are to be entered to the Federal information system of the Unified state register of acts of civil status. It is ordered by the Federal law №219-FL “On the amendments to the Federal law “On acts of civil status” as of 23.06.2016. The Federal Tax Service will be served as the operator of this information system.

The Unified state register of acts of civil status (herein after “the Register”) is defined by the law as a classified e-set of documentary information obtained after state registration of acts of civil status and other legal acts made by registry offices. The Register also contains data on documents about the citizens of Russia from the relevant authorities of foreign states.

The Federal law provides transferring the registers of state registration of acts of civil status from paper to electronic format up to December 31, 2019. Nowadays registry offices under the Ministry of Justice of the RF are responsible for keeping the registers. The rules of transferring are approved by the RF Government Decree №254 as of 03.03.2017.

Functioning of the Federal information system of the Unified state register of acts of civil status is carried out under the Federal law №149-FL “On information, information technologies and information protection” as of 27.07.2006 and Federal law №152-FL “On personal data” as 27.07.2006.

Being the operator of the Federal information system of the Unified state register of acts of civil status, the Federal Tax Service is obliged to:

• provide formation and operation of the information system;
• process of data, including personal data;
• provide steady daily and full-time operation of the information system;
• protect and provide data from the information system.

All records of acts of civil status and other information about the citizens of Russia containing in the Register are to be permanently kept. Erasure and deletion of data are prohibited. Previously made records should be saved when correcting or amending.

Information in the Register has to be verified with enhanced encrypted and certified digital signature of the head or authorized officer of the registry office. Transfer of paper registers containing data on the citizens of Russia entered before coming the law into force is permissible only after doubling the information in e-format.

According to the experts, implementation of the law will enable the creation of the unified state information resource containing data of all acts of civil status. It will allow transferring to legally relevant e-document management in registration of acts of civil status. Moreover, the terms of provision of this public service will be shortened and applicants will be allowed for obtaining the service domiciliary or in the selected registry office.

In their turn, tax authorities will be more informed in interconnection of different persons, including natural persons and legal entities. Collection of data on citizens for charging taxes, fees and payments to extra-budgetary funds will become easier, that will influence the strengthening of tax discipline.

Statistical data on annually registered acts of civil status in Russia (Picture 1) allow assessing the scale of preparations to transferring the records to e-format and further keeping of the Register.